Privacy Policy

Georgia Mobile Notary & Document Services LLC 

Effective Date: July 16, 2026 

Last Updated: August 6, 2026

Contact Email: info@gamobiledocs.com 

Business Address: 8170 Mall Pkwy, Ste 1344, Stonecrest, GA 30038

1. Introduction & Scope

Georgia Mobile Notary & Document Services LLC ("Company," "we," "us," or "our") respects your privacy and is committed to protecting the personal information and Sensitive Personally Identifiable Information (SPII) you entrust to us.

This Privacy Policy applies to all information collected through our website (www.gamobiledocs.com), booking widgets, mobile service dispatches, communication channels, and physical document intake workflows.

By using any of our mobile notary or document preparation services, including our immigration assistance provider services, you acknowledge and agree to the practices outlined in this policy.

2. Regulatory Compliance Framework

Our data handling and privacy practices comply with applicable local, national, and international privacy statutes, including:

• State of Georgia: Georgia Registration of Immigration Assistance Act (O.C.G.A. § 43-20A-1 et seq.) and Georgia Notary Public Laws (O.C.G.A. § 45-17-1 et seq.).

• United States Federal: Federal Trade Commission (FTC) Safeguards Rule, Children’s Online Privacy Protection Act (COPPA), and U.S. Citizenship and Immigration Services (USCIS) / Department of Homeland Security (DHS) privacy guidelines.

• Google Platform Standards: Google Developer and Merchant Center Privacy Requirements (covering calendar integrations, analytics, and cookie controls).

• European Union (EU): General Data Protection Regulation (GDPR) for data subjects located within the European Economic Area (EEA).

• Jamaica: Data Protection Act 2020 (DPA 2020) for cross-border record processing, passport assistance, and international document procurement.

3. Information We Collect

Because of the specialized legal, civil, and federal nature of our document preparation services, we may collect both standard Personal Identifiable Information (PII) and Sensitive Personally Identifiable Information (SPII).

A. Personal Identifiable Information (PII)

• Full legal name, telephone number, physical address, and email address.

• Travel coordinates and geographic location for mobile dispatches.

• Transaction, billing, and scheduling data (e.g., Google Calendar, Google Forms booking inputs).

B. Sensitive Personally Identifiable Information (SPII)

• Government Identifiers: Social Security Numbers (SSNs), Alien Registration Numbers (A-Numbers), Driver’s License numbers, Passport details, and State ID numbers.

• Financial & Tax Records: Federal tax returns, W-2 forms, wage stubs, and financial statements required for USCIS forms.

• Biometric & Physical Data: Physical ink fingerprints (FD-258 cards) and passport photographs.

• Vital & Legal Documents: Birth certificates, marriage certificates, divorce decrees, adoption/custody orders, degrees / diplomas, and background / medical check results.

C. Protected Health Information (PHI)

• Medical Appointments: While we coordinate mobile dispatches to hospitals and medical facilities, we do not host, store, nor manage clinical medical records nor Protected Health Information (PHI) via our public web presence and do not collect PHI in our intake forms nor store client medical results, if collected in person or by mail, in our cloud storage database.  We do not use Google Analytics on www.gamobiledocs.com.

D. Information Regarding Minor Children

We frequently process documents involving minor children (e.g., Minor Travel Consent forms or letters, School/Custody Affidavits, Child Passport Applications, or Dependent USCIS Filings).

• COPPA & Consent: We never intentionally collect data directly from children under the age of 16 without explicit, verified parental or legal guardian consent.

• All information concerning minors under age 16 must be provided directly by the parent, legal guardian, or authorized representative.

E. Automatically Collected Technical Data

When you visit our website, we collect standard browser data, device type, operating system, and interaction history on our site via essential cookies and local storage technology to manage booking calendar and payment integrations.

4. How We Use Your Information

We process your information strictly for specified, lawful purposes:

1. Service Execution: Completing requested mobile notarizations, transcribing client-provided information onto government agency or business forms both online and on paper, procuring vital or other records, and requested immigration assistance services.

2. Identity Verification: Verifying signer identity in compliance with Georgia Notary Law (O.C.G.A. § 45-17-8).

3. Appointment Logistics: Scheduling mobile visits, sending automated appointment confirmations, issuing invoices, and dispatching couriers or on-demand witnesses.

4. Legal & Regulatory Compliance: Fulfilling statutory record retention mandates imposed by the Dekalb County Clerk of Superior Court, the Georgia Secretary of State, the Georgia Department of Revenue, or the United States Internal Revenue Service.

5. Information Sharing & Third-Party Processors

We never sell, rent, lease, or trade your PII or SPII to third parties or data brokers for marketing purposes.

We share data only under the following limited circumstances:

• Government Agencies: Submitting finalized documents to municipal, county, state, federal, or international government agencies solely upon your explicit instruction and authorization.

• Subcontracted Certified Translators: Sharing foreign language documents with certified independent translators under strict non-disclosure and confidentiality terms.

• Essential Service Providers: Trusted third-party technology providers (e.g., Google Workspace applications) acting as data processors bound by contract to uphold equivalent privacy standards.

• Legal Compulsion: When required by law, subpoena, court order, or formal investigation by federal, state, or law enforcement authorities.

6. Data Retention & Secure Destruction

To balance privacy rights with statutory regulatory obligations:

• Statutory Compliance Vault: Pursuant to Georgia law (O.C.G.A. § 43-20A-8(d)), completed client intake logs, signed service agreements, transaction receipts, statutory non-lawyer disclaimers, and copies of completed forms are retained in an encrypted archive for a minimum of three (3) years.

• Short-Term Data Minimization: Unnecessary raw client uploads, temporary digital draft files, and sensitive supporting documents (e.g., raw tax transcripts or utility bills) are permanently purged from active cloud intake folders within three (3) months following successful project completion.

• Physical Shredding: Hard-copy drafts, misprinted papers containing PII, or temporary workspace notes are destroyed using high-security cross-cut shredding compliant with industry best practices within three (3) days.

7. Data Security Measures

We implement robust administrative, physical, and technical safeguards to protect your SPII:

• Encryption: Data in transit is secured using SSL/TLS encryption. Sensitive digital backups are stored in restricted-access cloud drive folders.

• Access Control: PII and SPII are accessible only to authorized personnel with a strict need-to-know requirement for service execution.

• Physical Controls: Physical completed documents, fingerprint cards, and notary logs are held in locked, secure storage during transit and processing.

8. International Data Transfers

As part of our international document services logistics, your information may be transferred across international borders.

• GDPR & Jamaican DPA 2020 Compliance: When transferring personal data outside the EU / EEA or Jamaica, we ensure appropriate legal safeguards are in place, including Standard Contractual Clauses (SCCs) or explicit client consent for specific international procurement tasks.

9. Your Legal Rights & Choices

Depending on your jurisdiction, you possess specific rights regarding your personal data:

• Access & Rectification: You have the right to inspect or correct inaccuracies in your PII / SPII held by us.

• Document Return Guarantee: Under Georgia law, we will return all original documents supplied by or prepared for you upon request, even in the event of a fee dispute.

• Deletion Requests: You may request the deletion of your personal data, subject to mandatory statutory retention laws.

• Opt-Out: You may opt out of promotional emails or non-essential cookies at any time.

To exercise any of these rights, submit a written request to info@gamobiledocs.com.

10. Third-Party Links & Cookie Policy

Our website uses essential cookies and local storage technology to improve user experience, enhance SEO performance, and manage booking calendar and payment integrations. You can set your browser to refuse all or some cookies. These cookies do not track Protected Health Information (PHI) nor personal document data outside of immediate operational checkout execution. However, disabling cookies may impair website or integrations functionality.

11. Updates to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Any changes will be posted on this page with an updated "Last Updated" date. Continued use of our website or services constitutes acceptance of the revised policy.

12. Contact Information

For questions, privacy inquiries, or data subject requests regarding this Privacy Policy:

Georgia Mobile Notary & Document Services LLC Attention: Privacy Officer 8170 Mall Pkwy, Ste 1344 | Stonecrest, GA 30038 Email: info@gamobiledocs.com Website: www.gamobiledocs.com

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